Author: Matt Valentine
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What Is an Owner Statement? A Complete Guide for Property Managers
Key Takeaways An owner statement is a financial report showing how a rental property performed over a specific period. It tracks income, expenses, net cash flow, and owner distributions, usually for a single month. They’re the primary tool for communicating financial performance to clients. For self-managed owners, they’re how you understand whether your portfolio is…
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Bank Reconciliation for Property Managers: How It Works + What to Watch For
Key Takeaways Bank reconciliation for property managers can be tricky, and there’s much to watch for. Property managers need to reconcile multiple bank accounts every month: operating accounts, trust accounts, and (in many states) separate security deposit accounts. Trust accounts require three-way reconciliation, where the bank balance, your general ledger balance, and the sum of…
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Property Management Accounts Payable: Complete Guide to AP Workflows (2026)
Key Takeaways Property management accounts payable is more complex than standard AP because every invoice has to be coded to a specific property, owner, and expense category, often flowing through trust accounts with strict controls. A standard AP workflow has five stages: centralize invoice intake, code and match against work orders, route through approval, process…
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1099 Filing for Property Managers: A Comprehensive Guide (Updated for 2026)
Key Takeaways on ‘1099 Filing for Property Managers’: Property managers file two types of 1099s: 1099-NEC for contractor payments and 1099-MISC for rent distributions to property owners. Getting the forms mixed up triggers penalties. The filing threshold increases from $600 to $2,000 starting with payments made in 2026 (filed in 2027). For 2025 payments filed…
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Trust Accounting for Property Managers: A Complete Guide (2026)
Key Takeaways Trust accounting for property managers is vital, as owners and managers are legally required in most states to hold tenant and owner funds in separate trust accounts. Commingling client funds with your operating money is illegal and can result in license suspension or revocation. Trust accounts hold money you don’t own: security deposits,…
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How to Set Up a Property Management Chart of Accounts (Free Template)
Key Takeaways A chart of accounts organizes every financial transaction in your property business into categories. Think of it as a filing system for your money. Every dollar that flows in or out gets assigned to a specific account so you can track it, report on it, and plan around it. Property management charts of…
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8 Best Commercial Property Management Software (2026 Edition)
Key Takeaways Commercial property accounting has requirements that residential tools don’t cover, including CAM reconciliation, percentage rent calculations, lease abstraction, and tenant billing by square footage. Commercial property management software can help manage all of this and more Enterprise platforms like Yardi Voyager dominate large commercial portfolios, but mid-market options like Yardi Breeze Premier and…
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Yardi Breeze Review: Features, Complaints, and Who It’s Best For
Key Takeaways Yardi Breeze is Yardi’s cloud-based platform for small-to-mid-size property managers. It runs on the same accounting engine as Yardi Voyager but with a simplified interface. Two tiers: Breeze ($1/unit residential) and Breeze Premier ($2/unit, $400/month minimum, annual billing). The interface is genuinely intuitive. Most reviewers describe it as easy to learn and navigate.…
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8 Best Condo Accounting Software for HOAs and Management Companies (2026 Edition)
Key Takeaways The best condo accounting software handles fund-based financials (operating, reserve, and special assessment funds) natively, not as a workaround Platforms built specifically for community associations outperform general property management tools when it comes to condo-specific accounting like assessment tracking, reserve fund management, and compliance reporting Pricing ranges from free (PayHOA) to enterprise custom…
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Vantaca Review: Full Software Review Features, Complaints, and Who It’s For (with Real Customer Reviews)
Key Takeaways Vantaca is a VC-backed enterprise HOA platform built for professional management companies. It includes native accounting, workflow automation, AI tools, analytics, and homeowner portals. It raised $300M in 2025 and is valued at $1.25 billion. Workflow automation is the standout feature. Users praise “Action Items” for automating repetitive tasks across billing, violations, and…