Category: Accounting
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How to Track Rental Income and Expenses With Software (2026 Guide)
Key Takeaways Tracking rental income and expenses with software eliminates the manual data entry, miscategorization, and missing transactions that plague spreadsheet-based approaches. The most useful software does four things: connects directly to your bank accounts, categorizes transactions by Schedule E categories, separates income and expenses by property, and generates reports automatically. Bank feeds and receipt…
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7 Property Management Financial Reports Every Manager and Owner Needs
Key Takeaways Property management financial reports translate every transaction into the information you need to run your portfolio. The seven most important ones are the income statement, balance sheet, cash flow statement, budget vs. actual, rent roll, AR aging, and general ledger. The income statement tells you about profitability. The balance sheet shows your financial…
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What Is an Owner Statement? A Complete Guide for Property Managers
Key Takeaways An owner statement is a financial report showing how a rental property performed over a specific period. It tracks income, expenses, net cash flow, and owner distributions, usually for a single month. They’re the primary tool for communicating financial performance to clients. For self-managed owners, they’re how you understand whether your portfolio is…
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Bank Reconciliation for Property Managers: How It Works + What to Watch For
Key Takeaways Bank reconciliation for property managers can be tricky, and there’s much to watch for. Property managers need to reconcile multiple bank accounts every month: operating accounts, trust accounts, and (in many states) separate security deposit accounts. Trust accounts require three-way reconciliation, where the bank balance, your general ledger balance, and the sum of…
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Property Management Accounts Payable: Complete Guide to AP Workflows (2026)
Key Takeaways Property management accounts payable is more complex than standard AP because every invoice has to be coded to a specific property, owner, and expense category, often flowing through trust accounts with strict controls. A standard AP workflow has five stages: centralize invoice intake, code and match against work orders, route through approval, process…
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1099 Filing for Property Managers: A Comprehensive Guide (Updated for 2026)
Key Takeaways on ‘1099 Filing for Property Managers’: Property managers file two types of 1099s: 1099-NEC for contractor payments and 1099-MISC for rent distributions to property owners. Getting the forms mixed up triggers penalties. The filing threshold increases from $600 to $2,000 starting with payments made in 2026 (filed in 2027). For 2025 payments filed…
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Trust Accounting for Property Managers: A Complete Guide (2026)
Key Takeaways Trust accounting for property managers is vital, as owners and managers are legally required in most states to hold tenant and owner funds in separate trust accounts. Commingling client funds with your operating money is illegal and can result in license suspension or revocation. Trust accounts hold money you don’t own: security deposits,…
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How to Set Up a Property Management Chart of Accounts (Free Template)
Key Takeaways A chart of accounts organizes every financial transaction in your property business into categories. Think of it as a filing system for your money. Every dollar that flows in or out gets assigned to a specific account so you can track it, report on it, and plan around it. Property management charts of…
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Footwear Shop Billing & POS Software: Stop Losing Time and Stock to Manual Billing
Ask any footwear retailer what the most exhausting part of their day is and the answer rarely has anything to do with customers or sales. It is the back office. The manual price lookups, the billing errors that only surface at closing, the stock counts that never quite match the sales records and the end-of-day…
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Fitness Club Billing Software: Automate Payments, Memberships & Reporting
If you run a fitness club, you know that the real challenge goes far beyond memberships and workouts — it is keeping the business behind the membership running smoothly. Renewals slip through the cracks. Payments go unpaid for weeks. Generating a simple revenue report takes half a morning. And somewhere in the middle of all that, you are…